The client already booked elsewhere
A message arrives during a treatment. Three hours later, the same client has found another shop.
AI receptionist for barbershops and salons
Your WhatsApp books the appointments. You keep cutting.
Every message gets a useful answer. BarbrFlow checks your real calendar, books the appointment, requests a deposit and handles changes or cancellations — day and night.
N
Northside Barbers
online
Hi, can I get a haircut and beard trim tomorrow around 4 pm with Kevin?
Kevin is available at 4:00 and 4:30 pm. The service takes 45 minutes and costs €45. Which time works best?
Handled by the AI receptionist while the barber keeps working.
Fast service matters
A late reply can become somebody else’s appointment.
Clients do not wait until you put down the clippers. BarbrFlow keeps the conversation moving without letting the AI invent availability, prices or rules.
Requests arrive after closing
Evening and weekend messages still need a clear answer while you are off the clock.
A no-show leaves an empty chair
Without reminders, clear terms or a deposit, the reserved time remains fragile.
You became the receptionist
Answering, scheduling, moving and cancelling appointments takes you away from paid work.
Calculate it yourself. With your numbers, not ours.
Move the sliders to match what happens in your shop. The result is straightforward arithmetic, not a promise.
Average receptionist hourly wage€18 per hour
What this currently costs you each month
€3,829
- Unanswered booking requests
- €606
- No-shows without a deposit
- €105
- Employed receptionist173 hours × €18 per hour
- €3,118
- Your own time on WhatsApp and scheduling
- 19 hours
BarbrFlow costs €249 per month. Your difference is
€3,580 per month
Receptionist: 173 hours per month at an average of €18 per hour. Your own time stays separate: 19 hours per month, with no monetary value.
Try it freeSet up once
Configured today. Ready to work tonight.
- 01
Connect your business WhatsApp
Use your own business number through Meta’s official WhatsApp connection.
- 02
Set the rules of your shop
Add services, staff, opening hours, prices, deposits and your cancellation policy.
- 03
Let the receptionist handle the routine
Clients book, reschedule and cancel in WhatsApp while every confirmed appointment appears in your calendar.
Video
See it in one minute.
Your shop. On every screen.
Customers book on WhatsApp. You keep track of appointments, payments and open slots — on your phone and at your desk.
Your calendar goes with you.
A quick check between appointments or at your desk? See what is booked and which payments are still outstanding.
- Appointments and payment status together
- Open slots at a glance
- Your waitlist within reach
One connected workflow
From the first message to the next visit.
Booking is only the start. BarbrFlow also supports waitlists, quiet slots, returning clients and a clearer no-show process.
All solutions
Built around your operation
The AI can talk. Your business data decides what is possible.
Real availability
Every proposal checks services, duration, working hours, existing appointments and the right team member.
Multilingual conversations
The receptionist continues in the language the client uses, while dates, times, names and amounts remain structured.
Deposits to your account
A deposit runs through the salon’s own connected Mollie or Stripe account. BarbrFlow does not hold the money.
Safe human handover
If a request is unclear or needs judgement, you receive the conversation with context and the appointment remains untouched.
BarbrFlow Reception OS · roadmap
One intelligent reception.Every conversation in the right place.
Experience how one BarbrFlow receptionist turns customer conversations into clear calendar actions. WhatsApp works today; Instagram Chat AI and phone reception will follow.
BFRECEPTION OS03 CHANNELS
Interactive roadmap previewSystem online
Instagram Chat AI and the phone AI receptionist are roadmap concepts and are not yet available in the current subscription.
An ordinary Tuesday, two different ways.
Without BarbrFlow
- A 10:30 pm message waits until tomorrow
- A client messages while the clippers are in your hand
- A no-show has no consequence
- Rescheduling and cancelling becomes a discussion
- Your calendar lives in your head, a notebook or three apps
- You do not know what an empty chair costs
With BarbrFlow
- A concrete option within a minute, including at night
- The receptionist books while you keep cutting
- A deposit and your own no-show rules
- Your policy is explained and applied consistently
- One calendar on your phone and in the shop
- Revenue, no-shows and occupancy from your own calendar
What the receptionist does for you every day.
< 1 min
response time, including at 3 am
5 languages
NL, EN, TR, PL and AR, automatically
24h + 2h
reminders before every appointment
Card
deposit via your own Mollie or Stripe account
“I used to organise my calendar from the sofa at night. Now everything is already there when I close the shop.”
“The deposit was the first feature I enabled. Since then, a no-show is at least paid for.”
“Clients like receiving a concrete option at 11 pm. I notice it in my fully booked Saturdays.”
Clear pricing
One receptionist for your entire shop.
Monthly billing, no notice period and no percentage withheld from your appointment payments.
€249per month
14 days free · You only pay after the trial.
- AI receptionist on your own WhatsApp number, including AI processing and normal message charges
- Appointment and client management
- Calendar, client view and figures
- Deposits through your own Mollie or Stripe
- Your cancellation and rescheduling rules
- Reminders, waitlist and group bookings
All-in for regular use, with no separate bill for normal Meta/WhatsApp messages. Extra staff dashboard login: €20 per month per login. Prices exclude VAT. Cancel monthly without a notice period.
First 10 shops: personal onboarding included
The first 14 days are free.
If it is not right for you, you pay nothing.
Try it freeBefore you start
Straight answers to sensible questions.
No. You connect your existing business WhatsApp number through Meta’s official WhatsApp Business connection.
No. Times are offered from the services, staff schedules and current availability configured for your shop. The appointment is checked again before it is confirmed.
The conversation is handed to you with its context. You can review, pause or take over the conversation at any time.
Directly through your own connected Mollie or Stripe account. BarbrFlow records the payment status but does not hold the money.
Yes. The receptionist replies in the language the client uses and keeps structured booking data such as dates, times and amounts intact.
Yes. The subscription is billed monthly and can be cancelled without a notice period.
An AI receptionist answers your clients’ messages for you. With BarbrFlow it works on your own WhatsApp number: it proposes times and books, reschedules and cancels appointments within your rules, day and night.
€249 per month per business, excluding VAT, all-in for regular use. An extra dashboard login for a staff member is €20 per month, also excluding VAT. The first fourteen days are free.
Appointment-based businesses: hair salons, barbershops, nail salons, beauty salons, make-up artists and tattoo studios. If you only take walk-ins, or your clients don’t use WhatsApp, BarbrFlow is less of a fit.
Ready for a quieter inbox and a clearer calendar?
Set your rules once and let BarbrFlow handle the repeatable conversations.